Legal Specialist at MyTOWN Shopping Centre

MyTOWN Shopping Centre is a super-regional shopping centre for friends and family on the fringes of the Central Business District of Kuala Lumpur. The shopping centre is a one-stop destination for shopping, dining and entertainment with more than 400 stores. Anchored by IKEA, MyTOWN Shopping Centre is set to deliver a fantastic customer experience with a vibrant mix of retailers.
MyTOWN Shopping Centre is developed jointly by Boustead Holdings Berhad and Ikano Pte. Ltd. For more information, log on to http://www.mytownkl.com.my/

PURPOSE OF THE FUNCTION

Provides strategic legal advisory, end-to-end contract management, and dispute resolution support to safeguard the interests of the Company and ensure its operations remain in strict compliance with applicable laws and contractual obligations.

JOB DESCRIPTION

Responsible

• Contractual Preparations: Draft, review, and prepare commercial agreements with service providers, contractors, and consultants to align with business requirements, including the coordination of the execution of the agreements.
• Internal Advisory: Provide legal advice and support to the service office and internal departments regarding contractual interpretation and tenancy-related issues.
• Risk Analysis: Analyze contractual terms to identify legal exposures and recommend appropriate amendments to safeguard the Company’s legal and commercial interests.
• Dispute Coordination: Manage and coordinate third-party and tenant-related legal disputes by liaising with external solicitors and relevant internal stakeholders.
• Legal Correspondence: Prepare and review formal legal correspondence, notices, and documentation relating to contractual enforcement, dispute management, and negotiations.
• External Counsel Management: Liaise with and manage external legal counsel regarding litigation matters, complex contract reviews, and specialized legal advisory.
• Special Projects Support: Provide legal support for special projects and corporate transactions, including coordinating the appointment of solicitors and overseeing the execution of documentation.
• Statutory Compliance: Ensure stamp duty compliance and documentation management.
• Process Standardization: Develop, maintain, and update legal templates and SOPs to enhance the legal unit’s operational efficiency and consistency.
• Legal Administration: Oversee the administration of the legal unit, including the management and archiving of legal documentation.

Accountable

• Contractual Preparation: Accountable for the contractual preparation of legal documents and commercial agreements with service providers, contractors, and consultants to ensure full alignment with business requirements.
• Risk Identification: Liable for the analysis and identification of legal and contractual risks and for providing mitigation advisory to management.
• Departmental Administration: Accountable for the administration of the legal unit, including the proper management and archiving of legal documentation.
• Regulatory Compliance: Liable for advising on the company’s adherence to statutory requirements and contractual obligations to maintain the organization's legal standing and mitigate potential liabilities.
• Functional Excellence: Obligated to ensure that all legal advice, documentation, and SOPs are consistently updated to reflect changes in legislation or evolving business needs.

Contribute

• Regulatory & Statutory Support: Contributing to organizational compliance by providing support on the implementation of regulatory changes
• Internal Collaboration & Support: Working closely with departments including the Service Office to provide legal support aligned with business goals, offering innovative ideas to balance legal protection with commercial speed.
• Cross-Departmental Knowledge Sharing: Sharing legal advice and informal guidance to help internal units with a better understanding of contractual risks and operational compliance.
• Special Project Support: Providing legal insights and support on ad hoc / special projects.
• Dispute Resolution & Debt Recovery: Providing legal solutions and expertise to the Credit Control and Finance functions to resolve long-standing disputes and outstanding debt recovery matters.

• Bachelor’s degree in law (LLB)
• At least 5 years of relevant working experience in legal practice or corporate legal department
• Familiarity with local laws, statutory regulations and legal system
• Fluent in Bahasa Malaysia and English (written and spoken), additional languages are an advantage
• Extensive experience in contracts drafting, review and negotiations
• Sound understanding of business needs and processes and how legal advice supports them
• Strong legal writing skills, to deliver clear and concise messages that are easy for both legal and non-legal stakeholders to understand and act upon.

Motivation

• A strong drive to achieve measurable outcomes, specifically regarding the efficient resolution of legal disputes and the timely execution of high-volume contractual reviews to support business continuity
• Committed to ensuring the highest quality of legal drafting and advisory to achieve success in protecting the company’s commercial and financial interests.
• Resilience in persevering through contractual negotiations and legal proceedings until a favorable and legally sound closure is reached.
• Desire for continuous learning by keeping up to date with legal developments and evolving business needs
• Focus on delivering commercially attuned legal strategies that internal departments to meet their objectives while staying within the company’s risk appetite.

Capability

• Excellent communication and interpersonal skills applied during cross-functional stakeholder briefings, and when representing the company’s interests
• Ability to provide legal advice that balances necessary legal protection and the company’s commercial objectives
• Ability to translate complex legal jargon into plain, actionable language for non-legal stakeholders
• Strong analytical and problem-solving skills with attention to detail
• Ability to work independently as a sole contributor of legal resource while maintaining the competence to function as a member of the Finance team
• Ability to collaborate with other internal departments in safeguarding the company’s rights and interests
• Demonstrate integrity and professionalism when handling confidential information, with a strong ethic and practical common sense to balance rigid regulatory compliance with the company's commercial realities
• Ability to administer the Legal unit, ensuring that all templates, executed agreements, and dispute files are systematically organized and retrievable.
• Skill in liaising and managing the external panel solicitors for advisory and litigation processes, ensuring the company’s interests are represented.