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Retail Administrative Coordinator

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  • Paramus, New Jersey
  • Ledelse

Jobbeskrivelse

  • Job-ID: 346043

  • Dato for opslag: 21/05/2026

    • Why we will love you

    • 2-3 years of office or administrative experience within a retail or customer service environment
    • Proficiency in QuickBooks accounting software and Microsoft Office Suite (Word, Excel, Outlook)
    • Experience with front desk operations and multi-line phone systems
    • Demonstrated ability to manage calendars, schedule appointments, and organize files effectively
    • Strong clerical skills including typing, proofreading, data entry, and filing
    • Bilingual proficiency preferred to enhance communication with diverse customers
    • Excellent organizational skills with the ability to prioritize tasks in a fast-paced setting
    • High School Diploma or equivalent

    What you'll be doing day to day

    • Manage front desk operations, including greeting visitors and directing inquiries professionally, ensures adherence to IKEA’s access control policies by monitoring co-worker entrance
    • Provides excellent service to customers and co-workers through effective communication and problem resolution
    • Performs administrative and reception duties associated with co-worker programs
    • Dispatches Risk and Compliance Team or EMS as needed
    • Manage incoming correspondence, emails, and multi-line phone systems efficiently with courteous phone etiquette to ensure timely & prompt responses
    • Maintain accurate data entry and filing systems for customer records, invoices, and reports
    • Support bookkeeping activities using QuickBooks and perform basic accounting tasks
    • Assist with office management duties such as supply ordering, document proofreading, and organizing files
    • Utilize Microsoft Office tools for report creation, correspondence, and documentation

    Together as a team

    Some would call us administrative magicians. But in our team, we just keep track of things and enjoy helping people to do what they do better and faster, with less fuss and fewer hitches. We plan the events and manage the guest lists, and we keep offices, processes and organizations running smoothly.

    We know that everything is changing more rapidly today and that we sometimes need to lead in the unknown. So, we throw ourselves out there to explore new possibilities and ways of doing things to make both our people and our business prosper.

    Apply now!

    JOB TYPE – Permanent, Full-time
    JOB LOCATION - IKEA Paramus, NJ
    BENEFITS ELIGIBLE? Yes
    HOURS – 34-40 hours per week. Must have complete open working availability from Monday to Saturday between the hours of 7:00AM to 11:00PM.

    The hourly pay range for this role is $19.91 - $28.12

    At IKEA, taking care of our co-workers and their dependents is a top priority. That’s why we offer our eligible, regular co-workers (part-time and full-time) a full menu of benefits and perk options to ​help everyone maintain work and life balance, be well and plan for their future. Join our team and enjoy these benefits and so much more!

    Generous paid time off, holiday and sick time
    WiselyPay – get earned wages up to two days early
    Paid parental leave (up to 16 weeks)
    KinderCare tuition discount  
    Retirement and bonus plans
    Co-worker discount, meal deal, and referral bonus
    Pet insurance program
    Education assistance and learning programs
    Safety shoe reimbursement
    24/7 telehealth visits
    Dental and vision plans
    Medical and Rx plans (Must work minimum of 20 hours per week)
    A fun and inclusive work environment!

    ** Thank you for your interest in applying for this role. The successful candidate may be required to complete a background check and a drug test as a condition of employment for this role.




    The starting rate/ salary for this position ranges from 19.91 USD to 28.12 USD and will be based on relevant work experience.
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