Workplace Operations Generalist

IKEA Purchasing Services (Czech Republic) spol. s r. o. is a purchasing organization that cooperates with furniture and home furnishing manufacturers located in Europe to produce furniture with perfect design and quality for many people, and which ensures distribution into retail stores IKEA worldwide. We are a team of about 150 co-workers of over 20 nationalities.  
 
People within IKEA value a culture of humbleness and open-mindedness. We don't have a rigid hierarchy system, encourage everyone to talk to anyone, and do not have a dress code. We are characterized by enjoying long discussions and a relaxed, natural order with a great deal of personal responsibility. We want people proactive, engaged, internally motivated for results, and eager to learn.

About the job 

You will be part of the Workplace Operations team. Your role will be to provide support to colleagues in our office and to back-up the operation of the front desk reception when necessary. You will be mainly responsible for: 

• Office administration 

• contribute to cost follow ups, budget tracking and forecasts connected to office administration 
• update and archive documents, contracts, internal policies etc., assess and maintain compliance  

• Local vendor & contract management 

• manage and control external suppliers, and the procurement and contract process 

• be part of the office supplies and services tenders (offers contests)  

• liaise with external service providers for deliveries and logistics. 

• Workplace maintenance and development 

• assist in workplace development activities and any other ad-hoc duties when required. 

• continuously look for improvements and actively participate in applicable Workplace Operation Network 

• Operational Safety and security 

• secure and maintain office safety, security and compliance by following local and Inter IKEA rules and regulations.  

• Technology & Communication 

• manage office mobile phones orders, distribution and services, check monthly invoices, update internal documentation. 

• overall communication towards coworkers about various office updates, events etc.   

• participate in office events organization 

• Closely cooperate with other Workplace Operations team members 

• Other ad-hoc administrative tasks, activities and cooperation on projects when required

• You have a pro-client attitude 
• You are proactive, positive, independent and helpful 
• You have perfect communication skills 
• You have a sense of order, organizational skills, and efficiency, you are able to prioritize tasks 
• You are flexible and can respond quickly to requests 
• You have the ability to create good working relationships 
• You have a high school education (a university degree might be an asset) 
• Experience from a similar administrative position is a plus 
• You are fluent in English and Czech (Slovak) 
• Computer is not a problem for you, you can manage MS Office 
• Active driving license B category  

• Exceptional working environment and company culture 
• Development opportunities 
• 5 weeks of vacation, 5 sick days, and other time off 
• Place of work: modern office in Oregon House in Zličín near metro station 
• Cafeteria benefit system 
• Meal vouchers 
• Pension Contributions 
• Mobile phone also for private usage 
• Parking in the building 
and more.... 

Sounds interesting? Submit your application in English as soon as possible. We look forward to receiving your application, no later than 6th of February.

Please note that we are interviewing on an ongoing basis, so make sure to apply as soon as possible. We will not accept applications through e-mail.