Admin Executive, Facilities

MyTOWN Shopping Centre is a super-regional shopping centre for friends and family on the fringes of the Central Business District of Kuala Lumpur. The shopping centre is a one-stop destination for shopping, dining and entertainment with more than 400 stores. Anchored by IKEA, MyTOWN Shopping Centre is set to deliver a fantastic customer experience with a vibrant mix of retailers.
MyTOWN Shopping Centre is developed jointly by Boustead Holdings Berhad and Ikano Pte. Ltd. For more information, log on to http://www.mytownkl.com.my/

KEY RESPONSIBILITIES

• To assist HOD with the FM budget and expenses (OPEX & CAPEX)
• Responsible for administrative works, document systemization and upkeep.
• To attend POI meeting and discussion with the respective department when it deems necessary.
• Maintain / update reports, files and records.
• To assist the FM team as and when it deems necessary.
• To perform any data entry such as HR TimeTec & attendance and to ensure timely submission.
• To assist in preparing monthly / weekly / yearly report.
• To initiate, track and follow up on insurance claims.
• To assist in preparing pre-liminary contracts and agreements renewal and coordinate with legal department.
• To manage the FM storeroom and stocks when needed.
• Arranging meetings, preparing agendas, and taking minutes.
• Maintain and order office supplies.
• Receive invoices and review for accuracy.
• To carry out any other duties instructed by the management from time to time.

• At least SPM/STPM OR Diploma Holder
• Relevant training or courses that related to administrative course, i.e. office management, etc
• Possess at least 1 or 2years’ experience in administrative work. 

Motivation:

• Passionate about growing business and people together
• Enjoy meeting customers and helping customers by providing effective solutions
• Strong sense of achievement in change management
• A desire for continuous improvement
• A desire for keeping everything organised and structured

Knowledge:

• Written communication
• Verbal communication
• Organization
• Time management
• Attention to detail
• Microsoft Outlook, Word, Excel and PowerPoint
• Calendar management
• Typing correspondence
• Managing account for metering system
• Producing reports

Capabilities:

• Communication Proficiency
• Analytical & Problem Solving
• Pleasant Personality
• Interaction & Interpersonal Skills
• Ability to remain calm under pressure
• Negotiation and manage people expectation
• Accurate data and getting the finer detail right
• Demonstrate fast, efficient and accurate typing skills
• Able to format documents appropriately and accurately, and adjust the content according to the task
• Teamworking