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People, Projects & Support

Payroll Specialist

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  • Bengaluru, India
  • People & HR

Job Description

  • Job ID: 349565

  • Date posted: 18/06/2026

    • Who you are

    At IKEA, we believe that people are at the heart of our business. As a Payroll Specialist, you are passionate about delivering efficient, accurate, and people-focused services that create a great co-worker experience.
    You thrive in a dynamic environment where attention to detail, collaboration, and continuous improvement are essential. You enjoy working with data, systems, and processes while ensuring compliance and operational excellence across People & Culture functions.

    To be successful in this role, you have:

    •A degree in Human Resources, Business Administration, or a related field, or equivalent professional experience.
    •3–5 years of experience in HR Operations, Payroll, HR Administration, or a related area.
    •Strong knowledge of HR administration and payroll processes.
    •Hands-on experience with SAP, ADP payroll systems, and other HRIS platforms.
    •Experience handling payroll-related queries including payslips, taxation, deductions, reimbursements, and employee concerns.
    •Good understanding of statutory compliance requirements including EPF Administration, ESIC, Professional Tax, Income Tax, and other applicable labor regulations.
    •Experience in managing year-end payroll activities including tax declarations, tax computation, tax filing support, Form 16 generation and distribution, and related taxation processes.
    •Proven experience in managing end-to-end expatriate Provident Fund (PF) settlements, including documentation, regulatory compliance, coordination with authorities, and timely closure of claims.
    •Experience in accounting and reconciliation.
    •Excellent analytical skills with a strong focus on data accuracy and quality.
    •Good understanding of compliance, policies, and employment-related processes.
    •Strong stakeholder management and communication skills.
    •Candidates must have strong practical experience and proven knowledge of pre-onboarding, onboarding, and offboarding processes.
    •Hands-on experience in HRMS tool.
    •In-depth knowledge of statutory compliance and governance is essential, particularly for handling Co-worker documents.
    •Articles Administration and Reporting.
    •A customer-focused mindset with a passion for delivering exceptional service.
    •The ability to manage multiple priorities while maintaining high standards of accuracy and confidentiality.
    •A continuous improvement mindset and eagerness to simplify ways of working.

    Your responsibilities

    You will support the delivery of efficient and standardized People & Culture services by managing HR administration and payroll-related processes while ensuring compliance, accuracy, and an excellent co-worker experience.
    You will:

    •Execute People & Culture administrative and payroll activities in line with agreed service levels and operational standards.
    •Maintain and manage co-worker records, documentation, and employee files with a high degree of accuracy and confidentiality.
    •Process and validate payroll-related transactions, including employee data updates, benefits, deductions, and adjustments.
    •Manage payroll operations using SAP/ADP systems and ensure timely and accurate payroll processing.
    •Act as the primary point of contact for payroll-related queries including payslips, taxation, deductions, benefits, and payroll discrepancies.
    •Support payroll activities in compliance with local legislation, company policies, and internal controls.
    •Ensure adherence to statutory compliance requirements including EPF, ESIC, Professional Tax, Income Tax, and other applicable regulations.
    •Coordinate and support year-end payroll activities including tax declarations, tax computations, Form 16 processing, and employee tax-related communications.
    •Manage end-to-end expatriate PF settlement processes, ensuring compliance, accurate documentation, stakeholder coordination, and timely closure of claims.
    •Conduct regular audits and quality checks to ensure data accuracy and integrity across HR and payroll systems.
    •Generate, maintain, and distribute reports and dashboards to support business and operational needs.
    •Support the implementation of new People & Culture initiatives, programs, policies, and services.
    •Collaborate closely with HR Business Partners, Centres of Expertise, managers, and external partners to ensure smooth service delivery.
    •Manage employment verification requests, documentation preparation, and approval processes.
    •Support compliance requirements, audits, and requests from internal and external stakeholders.
    •Continuously identify opportunities to improve, standardize, and simplify HR and payroll processes.
    •Contribute to creating efficient, accurate, and customer-focused People & Culture operations that support the growth of the business and the well-being of co-workers.

    Together as a team

    We’re the team behind the scenes that make the IKEA products available to the many people. As a diverse mix of co-workers we use our supply process expertise to balance range and space capacity with forecasting and ordering to provide customers with high availability while minimizing costs. If you’ve wonder who’s responsible for finding effective and efficient ways of picking up the products for our customers, that’s us. We’re passionate about working together to improve the customer experience at IKEA!

    Studies show that members of underrepresented communities don't apply for jobs unless they're 100% "qualified". If this is part of the reason you hesitate to apply, we like you to reconsider and give it a chance. Maybe your profile fits our needs much better than you think. We look forward to receiving your application.








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