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Finance, Legal & Property

Meeting Place Assistant

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  • Gurgaon, Haryana, India
  • Real Estate & Leasing
  • Full time

Job Description

  • Job ID: 329381

  • Date posted: 27/02/2026

    • A day in your life with us

    At IKEA, everything starts and ends with our customers. In Customer Relations, we work every day to build meaningful, long‑lasting relationships with both new and returning customers across all our channels. We’re a diverse and friendly team that comes together to create positive, joyful experiences for everyone who visits us—whether online or in our stores.

    We make sure our services are simple and accessible, we listen carefully to feedback, and we act fast to make things right when something goes wrong. Our way of working is rooted in genuine human connection: listening, understanding, and meeting people where they are. We’re a team of people who truly care about people—and that’s what makes us who we are.

    Requirements:

    • Minimum of 3 years’ experience in community relations, NGO collaboration, sustainability, or people development, with a strong interest in creating a positive impact together with others.

    • Experience in building networks with NGOs is a strong advantage and supports longterm community partnerships.

    • Strong communication skills, with the ability to create clarity, build trust, and connect people in a meaningful way.


    Purpose of Job:

    • The Meeting Place Assistant provides administrative support to the Meeting Place team, helping them succeed in their daily work and collaborate smoothly with partners.

    • The role also supports various business projects and initiatives within the Meeting Place, contributing to an effective, positive team spirit and enabling the whole team to work better together.

    A day in your life with us

    Responsibilities:

    • Leads and takes part in projects and assignments that support the purpose of the Meeting Place, including areas such as Community Engagement and People in Centers.

    • Coordinates the flow of information in a structured and efficient way, continuously improving administrative procedures and processes to support smoother ways of working.

    • Provides administrative support by organizing meetings—booking rooms, preparing agendas and pre-reads, printing materials, creating presentations and translations, taking minutes, and following up on actions and decisions.

    • Supports the team by keeping distribution lists (internal and external), shared folders, workplace pages, and system access up to date, while also ensuring proper archiving and storage of documents.

    • Ensures updated lists for vacations, birthdays, anniversaries, and headcount are in place. Supports managers with onboarding, including practical setup such as phones, computers, system access and office access for new and existing coworkers.

    • Manages the purchase of stationery, office supplies, and IT consumables to ensure the team has the tools needed to work effectively.

    • Acts as a superuser for relevant Meeting Place systems (e.g., Tenant Portal and Meeting Place correspondence), handling incoming questions and requests from both internal and external stakeholders.

    • Welcomes visitors and manages incoming phone calls with a friendly, service minded approach.

    • Ensures the good performance and upkeep of office equipment, tools, meeting rooms, and the staff canteen to maintain a pleasant and efficient working environment.

    Supports the team with specific assignments in areas such as:

    • Safety & Security

    • Cash management

    • Invoicing

    • Procurement

    • Document and report analysis and adjustments

    Together as a team

    At INGKA Centers it’s all about our customers, and in Customer Relations we build and retain long-lasting relationships with new and existing customers in a multichannel retail environment. We’re a diverse team that work together to ensure a positive and joyful experience for all IKEA visitors and customers: we set up services, gather feedback and make things right! Our modus operandi is to connect to people by listening to their personal needs and to create genuine interactions. We’re a bunch of people who are truly passionate about people!

    Questions and support? Let's connect!

    Studies show that members of underrepresented communities don't apply for jobs unless they're 100% "qualified". If this is part of the reason you hesitate to apply, we like you to reconsider and give it a chance. Maybe your profile fits our needs much better than you think. We look forward to receiving your application.

    From: "Why Women Don't Apply for Jobs Unless They're 100% Qualified" by Tara Sophia Mohr, August 2014"

    Your internal title in the organization will be Meeting Place Assistant This position is placed in Gurgaon, India. The selection process will take place continuously. In this recruitment there is no international relocation support provided by INGKA.

    Please submit with your application in English. Note that we cannot process any applications through email.




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