Executive, HR Generalist (MyTOWN)

MyTOWN Shopping Centre is a super-regional shopping centre for friends and family on the fringes of the Central Business District of Kuala Lumpur. The shopping centre is a one-stop destination for shopping, dining and entertainment with more than 400 stores. Anchored by IKEA, MyTOWN Shopping Centre is set to deliver a fantastic customer experience with a vibrant mix of retailers.
MyTOWN Shopping Centre is developed jointly by Boustead Holdings Berhad and Ikano Pte. Ltd. For more information, log on to http://www.mytownkl.com.my/

RESPONSIBILITIES OF THE JOB

1. Recruitment: 
2. Advertising, sourcing, screening according to the business requirements and candidates’ suitability.
3. PI Test and placement of potential candidates Primary for first interview for Associate 1 & 2.
4. Reference check – 2 per selected candidates
5. Ensure proper HR documentation for new recruits, Offer Letters, confirmations acknowledgement and employment bond are completed in a timely manner.
6. Preparing pre-employment medical check-up letter
7. Preparing salary structure for approval, information on new joiner respective department for email address, laptop, access card and parking card
8. Closing recruitment SLA within 60 days from recruitment process commencement
9. Ensure all HR correspondence is completed timely ie. Confirmation, Probation Extension, etc. (Associate 1 & 2). 
10. Ensure personal files (Associate 1 & 2) are accurately maintained and updated on a regular basis.
11. New joiners: 
12. Onboarding 1 & 2
13. Insurance entry for Associate 1 & 2
14. HealthMetrics – data entry for Associate 1 & 2
15. To check attendance report for CMO on first day upon commencement of the new month (please refer to Attendance flowchart).
16. To check monthly Overtime submission – actual hours, calculation & total.
17. To keep on track the cost on outpatient/outpatient specialist/dental/optical/etc.
18. BOH uniform: 
19. Sourcing vendors for BOH Uniform
20. Meet at least 3 vendors for price, materials & service.
21. Costing, PR, PO, deposit & final payment
22. Follow up and ensure delivered according to agreed timeline.
23. Distributed in timely manner not later than 28 December.
24. To assist on training request for Associate 1 & 2
25. To apply for HRDC for training/s where applicable.
26. To support on relevant areas in the absence of Senior Executive, HR
27. Take care of “MyMain Main Room – cleanliness and drinks top-up.
28. Support Receptionist on Pantry and HR Store matters.
29. Daily-HR related operational & administrative works and as and when tasked.
30. As and when required by the Department Head and Centre Manager for any unstated but relevant Ad-Hoc Task.

Qualifications  

• At least SPM/STPM OR Diploma Holder
• Relevant training or courses that includes Administrative and HR
• Possess at least 1- or 2-years’ experience in Human Resource & Office Admin
• Good English & Malay language speaker

Motivation (Top 5 points)

• Passionate about growing business and people together.
• Enjoy meeting customers and helping customers by providing effective solutions.
• Strong sense of achievement in change management.
• A desire for continuous improvement.
• A desire for keeping everything organised and structured.

Knowledge (Top 10 points):

• Pursue the Adequate Education.
• Seek Specific Knowledge in Each Area of HR.
• Learn Project Management Processes.
• Develop Emotional Intelligence.
• Leverage Technology and Data.
• Active listening
• HR reporting skills
• Technical knowledge about HR-related issues
• The ability to think creatively.
• Strong computer skills

Capabilities (Top 10 points):

• Communication Proficiency
• Pleasant Personality
• Interaction & Interpersonal Skills
• Excellent negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Flexibility and adaptability to changes in the workplace.
• The ability to multitask and prioritize effectively.
• The ability to handle confidential information discreetly and with sensitivity.