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الموارد البشرية والمشروعات والدعم

Manager, HR & Admin (MyTOWN)

  • Kuala Lumpur, Malaysia
  • الموارد البشرية
  • Full time
معلومات الموقع

التوصيف الوظيفي

  • معرّف الوظيفة: REF5637L

  • تاريخ النشر: 20/12/2024

  • Company description

    MyTOWN Shopping Centre is a super-regional shopping centre for friends and family on the fringes of the Central Business District of Kuala Lumpur. The shopping centre is a one-stop destination for shopping, dining and entertainment with more than 400 stores. Anchored by IKEA, MyTOWN Shopping Centre is set to deliver a fantastic customer experience with a vibrant mix of retailers.
    MyTOWN Shopping Centre is developed jointly by Boustead Holdings Berhad and Ikano Pte. Ltd. For more information, log on to http://www.mytownkl.com.my/


    Job description

    RESPONSIBILITIES OF THE JOB

    • Recruitment
    • Advertising, sourcing, screening according to the business requirements and candidates’ suitability. Primarily first interview for Assistant Managers and Managers. Other positions only in the absence of Sen. Executive HR.
    • PI Test and placement of potential candidates Primary for first interview for Assistant Managers and Managers.
    • Reference check – 2 per selected candidates.
    • Ensure proper HR documentation for new recruits, Offer Letters, confirmations acknowledgement and employment bond are completed in a timely manner.
    • Preparing pre-employment medical check-up letter.
    • Preparing salary structure for approval, information on new joiner respective department for email address, laptop, access card and parking card.
    • Closing SLA within 60 days from recruitment process commencement.
    • Ensure all HR correspondence are completed timely ie. Confirmation, Probation Extension, etc. (Assistant Managers and Managers).
    • Ensure personal files (Assistant Managers and Managers) are accurately maintained and updated on a regular basis.
    • Onboarding 1 (AM, M, SM).
    • Analyze all received Training Requests before processing.  Follow through all L&D activities as previously planned in accordance to approved budget.
    • Complete all Employee Engagement activities as planned for each calendar year in accordance to the approved budget. Advisory role for committees organizing events under Staff Welfare budget.
    • Ensure that IR related matters i.e. disciplinary, counselling, misconduct investigation and grievances handling as per the guidelines and policies and are completed within 72 hours. Prepare a chronological report when necessary.
    • Insurance claims processing and yearly renewal – monitor that this is done in a timely matter. 
    • Ensure proper HR documentation for new recruits, confirmations acknowledgement, training and employment bond are completed in a timely manner.
    • Oversee Staff Welfare i.e. Uniforms, Health Metrics, EE etc are executed by your respective downlines in accordance to schedule and plan.
    • Oversee vendor sourcing and negotiations – Liaise with Procurement Executive as and when a system tool, EE, Appliance or activity requires to be ordered.
    • Ensure all HR & Admin team members file documents weekly.
    • Organize and conduct briefing for PEDP.
    • Organize and conduct briefing yearly CoC Briefing to all co-workers.
    • Schedule Duty Manager every 4 months cycle.
    • Yearly review of all HR & Admin SOPs.
    • Ensure Team always keeps their Workstation and department tidy.
    • Daily-HR related administration works and as and when tasked.

    Qualification
    • Bachelor’s Degree in Human Resources, Business Studies, Law, or any relevant qualifications with HR Related.
    • Relevant training or courses from Malaysian Institute of Human Resources or any professional certificates from recognised learning institutions. 
    • Possess at least 8 years’ experience in Human Resources

    More Information

    Motivation

    • Passionate about growing business and people together.
    • Strong sense of achievement in change management
    • A desire for continuous improvement
    • A desire for keeping everything organised and structured.
    • A desire to help people to fulfil their potential.

    Knowledge

    • 2-3 years’ experience in managerial role
    • 5-6 years’ experience as HR generalist
    • Excellent verbal and written communication skills.
    • Excellent interpersonal, negotiation, and conflict resolution skills.
    • Excellent organizational skills and attention to detail.
    • Strong analytical and problem-solving skills.
    • Ability to take direction and strong listening skills.
    • Strong knowledge of HR management in understanding various aspects of the field, such as recruitment, talent management, remuneration and rewards, employee engagement or data analysis. 
    • Thorough knowledge of employment-related laws and regulations.
    • Proficient with Microsoft Office Suite or related software.
    • Proficiency with or the ability to quickly learn the organizations HRIS and talent management systems.

    Capabilities

    • Talent Management
    • Recruitment & Hiring
    • Employees Relations
    • Staff training, development & regulation
    • Operational excellence and quality
    • Basic counselling & negotiations skills
    • Technical know-how
    • Achievement orientation
    • Conceptual thinking
    • Ability to prioritize tasks and to delegate them when appropriate.
    • Ability to act with integrity, professionalism, and confidentiality.
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